Rental Management Solution
For Heavy Machinery and Equipment.
Streamline Rentals. Empower Operations. Maximize ROI.
What is RMS?
iTroSys RMS is a full-featured, modular platform designed to digitize and optimize the lifecycle of heavy equipment rentals — from discovery to booking, operations to financials, maintenance to analytics. Built for construction, mining, logistics, and equipment rental businesses.
Core Modules Overview
Customer Module
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New Customer Registration & Secure Login
- Advanced Equipment Search (by category, location, pricing)
- Wishlist & Enquiry Management
- Digital Marketplace to Buy & Sell Equipment
- Downloadable Standard Quote Formats (SRC)
- Online Booking with Cart Functionality
- RFQ, Quotation & Negotiation for New Machines
- Digital Agreement & Contract Generation
- Payment Workflows & Log Approvals
- Dashboard & Profile Management
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Used Equipment Enquiry & Offer Submission
Operator Module (Mobile App – iOS & Android)
- Operator Login & Profile Management
- Equipment Inspection (Check-In/Out)
- Daily/Weekly Logsheet Entries
- Raise Service Requests & SOS Alerts
- Update Expenses with Receipts
- Track Work Timings (Login/Logout)
- Upload Images & Videos for Reporting
Vendor Management
- Vendor Onboarding & Profile Control
- Product Listings with Real-Time Inventory
- Vendor-Specific Pricing & Discounting
- Commission-Based Sales Tracking
- Analytics Dashboards for Vendor Insights
- Order Fulfillment Visibility
- Role-Based Multi-Vendor Support
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Direct Vendor-Admin Communication
Financial Management
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Contract & Order Management
- Monthly Work Orders & Billing Cycles
- Sales Orders, Invoices & Security Deposits
- Region/Customer-Based Collection Reporting
- Equipment Utilization (Contract Days vs. SMU Hours)
- Financial Utilization Metrics (Invoices vs. Asset Costs)
- Operator Expense Tracking
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Smart Billing Controls & Approval Workflows (Quotations, Security, Transport, Expenses)
Product & Asset Management
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Equipment Listings: Rental, New Sale, Used Sale
- Pricing Setup by Category & Type
- Real-Time Inventory with ERP Asset ID Sync
- Multi-Vendor Inventory Integration
- Taxation & Shipping Rules Setup
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Integrated Insurance & Maintenance Modules
Central Admin & Core Team Tools
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Dashboards with 360° Activity Monitoring
- Automated Alerts & Notifications by User Role
- Comprehensive User & Role Management
- Region-Based Configuration (North/South/East/West)
- Sales Pipeline: Enquiry → Order → Contract with Approval Paths
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Operational Oversight: Equipment & Operator Management
Powerful Integrations
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VisionLink – Equipment Telematics, SMU Monitoring, Billing Analytics
- SAP – Contract, Invoice, Asset, Payment, and Collection Integration
- CRM Systems – Seamless Rental Lead Management
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Microsoft SSO – Secure Single Sign-On for Enterprises
Why Choose iTroSys RMS?
End-to-End Equipment Lifecycle Management
Integrated Booking, Billing, and Maintenance
Mobile-First Operator Experience
Built-In Business Intelligence & Analytics
Enterprise-Grade Security & Scalable Architecture
Multi-Region, Multi-Currency Support
